MicroGraam Marketplace Pvt Ltd needs to gather and use certain information about individuals.
These can include customers, supplier’s business contacts, employees and other people the organization has a relationship with or may need to contact.
Why this policy exists?
This data protection policy ensures MicroGraam:
The Data protection Act 1998 describes how organisations – including MicroGraam must collect, handle and store personal information.
These rules apply regardless of whether data is store electronically, on paper or on other materials.
To comply with law, personal information must be collected and used fairly, stored safely and not disclosed unlawfully.
The Data protection Act is underpinned by eight important principles. These say the personal data must:
This policy applies to:
It applies to all the data that the company holds relating to identifiable individuals, even if that information technically falls outside Data Protection Act 1998. This can include:
This policy helps to protect MicroGraam Marketplace from some very real data security risks including:
Everyone who works for or with MicroGraam Marketplace has some responsibility for ensuring data is collected, stored and handled appropriately.
Each team that handles personal data must ensure that it is handled and processed in line with this policy and data protection principles.
The board of Directors is ultimately responsible for ensuring that MicroGraam Marketplace meets its legal obligations.
The data protection officer is responsible for:
The IT manager is responsible for:
The Marketing manager is responsible for:
General Staff Guidelines
|Restricted Data||Data should be classified as Restricted when the unauthorized disclosure, alteration or destruction of that data could cause a significant level of risk to the University or its affiliates. The highest level of security controls should be applied to Restricted data.||Data protected by state or central privacy regulations and data protected by confidentiality agreements. Undisclosed financial information.|
|Private Data||Data should be classified as Private when the unauthorized disclosure, alteration or destruction of that data could result in a moderate level of risk to the University or its affiliates. By default, all Institutional Data that is not explicitly classified as Restricted or Public data should be treated as Private data. A reasonable level of security controls should be applied to Private data.|
|Public Data||Data should be classified as Public when the unauthorized disclosure, alteration or destruction of that data would results in little or no risk to the University and its affiliates. Examples of Public data include press releases, course information and research publications. While little or no controls are required to protect the confidentiality of Public data, some level of control is required to prevent unauthorized modification or destruction of Public data.|
These rules describe how and where data should be safely stored. Questions about storing data safely can be directed to the IT manager or data controller.
When data is stored on paper, it should be kept in a secure place where unauthorized people cannot access it.
These guidelines also apply to data that is usually stored electronically but has been printed out for some reason:
When data is store electronically, it must be protected from unauthorized access, accidental deletion and malicious hacking attempts.
Personal data of no value to MicroGraam Marketplace unless the business can make use of it. However, it is when personal data is accessed and used that it can be at the greatest risk of loss, corruption or theft:
Information should not be transferred to third party unless such a transfer is authorized by Data Security team.
All authorized data transfer should be carried out in most secured form available.
The law requires MicroGraam Marketplace to take reasonable steps to ensure data is kept accurate and up to date.
The more important it is that the personal data is accurate, the greater the effort MicroGraam Marketplace should put into ensuring its accuracy.
It is the responsibility of all employees who work with data to take reasonable steps to ensure it is kept accurate and up to date as possible.
In certain circumstances, the data protection act allows personal data to be disclosed to law enforcement agencies without consent of the data subject.
Under these circumstances MicroGraam Marketplace will disclose requested data. However, the data controller will ensure the request is legitimate, seeking assistance from the board and from company’s legal advisers where necessary.
MicroGraam Marketplace aims to ensure that individuals are aware that their data is being processed, and that they understand:
To these end, the company has a privacy statement, setting out how data relating to individuals is used by the company
Training and awareness
All employees, upon obtaining employment with Microgram, will receive general information on the Institution’s and individual obligations thereunder as a component of the induction documentation and process.
Data breach management
All incidents of data breaches should be reported to Data Security team immediately.
The general procedure in the case of a data security breach will follow ICO guidelines and focus on the proper completion of four stages of breach management:
Containment and recovery
Assessment of on-going risk
Notification of breach
Evaluation and response